on August 17, 2010 by Simon Cockell in How To, Under Review, Comments (0)

Posting to a Knowledgeblog using Microsoft Word 2007

It is possible to use Word 2007 as your blogging tool on Knowledgeblogs. This post explains how this is accomplished, and serves as an example of the process, since it was authored itself in Word 2007.

Author

Simon J Cockell

Bioinformatics Support Unit

Newcastle University

United Kingdom

NE1 7RH

s.j.cockell@newcastle.ac.uk

Basic Setup

To setup publishing to Knowledgeblog from Word 2007, you first need to setup Word to talk to the blog.

  • Click the round ‘Office’ button in the top left-hand corner of a standard Word 2007 installation
  • Select ‘Publish’, then ‘Blog’. You will be asked if you want to register now, or later.
  • Select ‘Register Now’ to set up the blog you wish to publish to.
  • You will be asked to choose your blog provider. Select ‘WordPress’ from the drop-down list.
  • Now you need to enter the credentials of the blog you wish to post to.
    • Enter the URL of the blog in the top box (for instance, for this blog you would enter process.knowledgeblog.org between the “http://” and the “/xmlrpc.php”, both of which should be left intact.)
    • Enter your username and password in the boxes provided. If you do not have a username and password, you will have to contact a site administrator for an account.
  • When you click ‘OK’ Word will contact the blog to check your username and password, you will get a privacy warning, click ‘Yes’ to proceed.
  • Provided you have entered the information correctly, you should get a success message. You will now be able to post to Knowledgeblog using Word.
  • Compose your post and hit ‘Publish’

Revising a Post

Word deals with post revisions. Once you have published a post, if you continue to edit the original Word document, then click ‘Publish’ a second time, Word will update the original post. If you save the document your hard drive, and reopen it to edit at a later date, any revisions you publish will affect the original post. If you fail to save the document, or wish to edit someone else’s post (as is desirable for posts that are collaboratively written for example), you can open existing posts in Word:

  • Choose ‘Open existing’ from the ribbon, and open the post from there.
  • Now you can edit as normal, and when you press ‘Publish’ it will update the existing post, rather than publishing a new post.

Features

Hyperlinks

Hyperlinks that you’ve inserted in your document should work as expected. To insert a new hyperlink, highlight the word that you want to be linked, and right-click. Then select ‘Hyperlink’ from the resulting menu, and enter the URL you want to link to in the appropriate box. Alternatively select the ‘Insert’ menu, then select ‘Hyperlink’, you will then be prompted to enter the text you want to display, and the URL you want it to link to in the resulting dialog box.

Images

Images can be added to a post in the same way as adding them to a normal Word document. Go to the ‘Insert’ menu, and select ‘Picture’. Once you have selected the image you want in your post, it will appear in your document. When you publish the post, images should be uploaded (the default setting allows this, settings for pictures can be changed when you set up the blogging account, or by clicking the ‘Manage Accounts’ option in the Ribbon). Example:

WordPress should respect the image formatting options that you select for your picture.

(http://en.wikipedia.org/wiki/File:Calliphora_vomitoria.jpg)

Lists

  1. As the above demonstrates, bulleted lists work as expected.
  2. So do numbered lists.

Text Justification

Text will be justified in the blog post as it is in the Word document.

This text is centred.

This text is right justified.

Blogging features

  • You can publish posts as drafts (select from the drop down under the ‘Publish’ button in the Ribbon).
  • Word can manage blog Categories (click the ‘Insert Category’ button in the Ribbon).
    • You can even add new categories just by typing them in.

What can’t you do?

  • Schedule posts for future publishing
  • Change the publication date of posts
  • Tag posts
  • Use the Word equation editor for mathematics
  • Use syntax like Markdown in your posts

Other resources

Obviously, posting from Word is a widely used blogging strategy, so there has been plenty written about it. Other articles include:

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